Last week, NPR had a great series on the role paper plays in an increasing digital world. As much as I like technology, I still like using notebooks to jot down ideas, story pitches and possible blog posts. I keep a notebook in my bag at all times and take it out whenever I want to write down what is going on in my mind.
I go to a lot of in-person business meeting where I am nowadays the only person in the room writing down my notes, whereas everyone else is typing on some gadget.
The great thing about writing on paper is that it is “crash-proof” and I don’t have to wait to “turn on” my notebook. You can write down your thoughts quicker than typing it on a computer, mobile or tablet. Most importantly, research shows that handwriting supports better learning and memory retention. Writing on paper is about being in the moment.
So I was glad that NPR did this story and reminded me that I am not the last “analog dinosaur” standing, but I do worry about the new generation of digital natives who are missing out on this art form.
While the global economy is slowly coming back from the recession, the growing number of freelancers will continue to play a big role in the new “workplace”, often referred to as the on-demand economy. More and more firms are realizing that it is more cost and resource efficient to hire people on a project basis rather than have a salaried staff.
There are approximately 53 million freelancers in the United States, and most of them are creative professionals – writers, photographers, graphic designers and web developers. But freelancing is now extending into any service-based industry where the work can be done with just an Internet connection. If you have worked with an accountant, travel agent or IT support specialist recently, it is more than likely that professional was working from home, a co-working space or the local coffee shop!
With more people considering themselves independent contractors, it is necessary for these workers to master and update themselves on a variety of skills that will help them survive in this competitive market.
One vital skill for freelancers to have today is the ability to sell themselves and build their own brand. Here are some things you need to do to support marketing You Inc:
Websites – I have been self-employed most of my professional career. Back when I graduated college, having a website was a very expensive luxury. Today it is expected that all self-employed people have a website because it acts as both a business card and showroom for your work. About half of all small businesses today don’t have websites, and when you don’t have a website, your business might as well not exist. Most customers today have a digital-first mentality and you have to cater to their needs online.
Social Media – Social media tools like Twitter, Facebook, blogging and Instagram are great marketing supplementals that can work in conjunction with your website. Because there are so many types of social media tools, you can find one that is appropriate for your industry and brand. If you are not into doing social media at all, at the very least you should have a Linkedin page to show your CV, credentials and other work-related information online.
Video conferencing and Webinars – Anyone with Internet access can host a private video conference with clients with Google Hangout or Skype. Another great thing about this tool is that you can host your own webinars on subjects related to your industry. Over at Global Wire Associates, we host over 20 webinars a year on topics related to technology, marketing and international development. We also privately connect with our clients all over the world with video conferencing. On this website, I occasionally host webinars and video meeting with clients interested in journalism, management and technology topics.
Office Productivity – There are so many tools online that help you run your business, from PayPal to Google Drive to Quickbooks. Using cloud-based products are really good for working with long distance clients or sub-contractors. I have been working a documentary for the last year on disability rights in the developing world with a group of other journalists and health care workers in Kenya and Cambodia. Google Drive, Dropbox, email, instant messaging and video conferencing have worked wonders in helping us to collaborate on copy, stills and video in a timely manner.
Online Networking – Websites like Meetup.com have made it easier to connect with other like-minded professionals, especially if you don’t live in a big city. It is always good to network and find a community of people who could potentially become co-workers, sub-contractors or clients. I have found both new clients and contractors for GWA this way.
Online Education – Learning never stops, especially when it comes to technology. There are so many resources online, from Lynda.com to YouTube, where you can learn how to do anything. I am currently doing a mix of traditional and online classes to get my project management certification renewed, and these tools have been lifesavers. Take advantage of this!
After being out of school for 13 years, I decided to go back to gain new programming skills. When I registered for my classes, I looked up the textbooks the instructors assigned. To my amazement, the cost of textbooks were astronomical. Sure, textbooks were expensive over a decade ago, but I didn’t have to spend a whole paycheck on one book!
I have also had the unique experience of working in a college bookstore. I would see students come into the store, look at the price of their books, and walk right out. I have had parent of students yell at me about the expensive books, as if I actually set the prices. I have also seen students or parents have their credit cards declined because they can’t afford the books.
The growing cost of tuition is difficult enough, but when you add in textbook costs, that can be the straw that breaks the camel’s back. Unfortunately, I have seen students drop out of classes because of book costs. Then there are students who attempt to do the class without the textbook and end up failing the class.
Sometimes I would recommend that the parents or students try to find the book for cheaper online. However, more than likely the cheaper books online are older editions, and usually the professor wants to use the most recent edition. You just can’t win here…
Why are textbooks so expensive?
Monopoly – Technically five publishers in the United States have a monopoly on the $7 billion college textbook industry, so they can get away with setting higher prices. According to Textbook Equity, “the top three parent publishers, Pearson, Cengage, and McGraw-Hill accounted for 74% of the textbooks sold, each with over a 20% share. This is why they can get away with charging nearly $300 for a French book!
Under the table – Some publishers “pay” professors under the table to use their textbooks in classes. Compensation doesn’t necessarily mean money exchanged. I had a professor tell me once that he was using a particular textbook because the publisher offered him discounts for a new laptop and credit on professional development certification. It turns out that the textbook he used is not the best book on the market for teaching that particular subject, but it offered him incentives. Maybe that’s great for the instructor, but not for the students.
Unaware Professors – Some professors are just unaware and are not in touch with their students’ financial limitations. This is more true at expensive private schools where tuition is 50 or 60K a year and the professors are given a couple hundred thousand dollars in yearly tenured salary. If a professor is “teaching” a class with a couple hundred students in the room, but their graduate assistants are doing all the teaching, they are most likely have no idea how much students are suffering financially.
School Policy – A school might have a long-term contract with a particular publisher and is not willing to change policy. This is seen especially at public colleges and universities.
So there is this growing movement to bring “open textbooks” to campus. Open textbooks are are the same as commercial textbooks, but they have an open copyright license that can be accessed and shared by both students and professors. You can either get the e-textbook for free online or purchase the hardcover for very little money. They are written and reviewed by other professors. Instructors can adapt it for their class, add or change material and remove unnecessary chapters that won’t be used in class. According to Student PIRG, students save on average 80 percent on textbook costs when they use open materials. A growing number of schools are going this route as an alternative to pricey textbooks.
Open textbooks also fits in perfectly with the larger open education community, which is being led by Khan Academy and MIT’s OpenCourseWare.
David Wiley is one of the most visible college professors leading the open education movement. He gave an interesting talk on this subject at TED a few years ago.
It’s time to make education a priority, not money.
We all have busy lives. I know I certainly do. Between all the different media and GWA projects I’m dealing with, maneuvering family obligations, going back to school and trying to have something that resembles a social life, time management can be quite daunting sometimes. My day usually starts at 4:30am with some type of exercise (jogging, yoga or cycling) and whines down around 10pm.
I was never really a very organized person until I started running a business, and quickly realized that I had to learn how to manage my time and resources better. Over the last fifteen years, I have tried different techniques that have worked well for me, and I would like to share with you.
Do a time audit: I like doing a time audit at least once a month. Write down all the activities you do on a regular basis at work, home, school etc in a chart. Are there things you could do in less time or do you need to dedicate more time to that activity? Are there certain activities that can be done in the evening or weekends? Can you delegate it to someone else? Putting your activities on paper and strategizing them will give you a better perspective of how your use your time.
Create a daily to-do list: Everyday I write down a list of activities that I need to get done that day, with the most important items at the top of the list. Again, I am better at getting things done when it is written down on paper. It is almost like creating a contract for myself, because if I don’t do things on the list, I feel guilty at the end of the day.
Do the most important activities first thing in the morning: If you have daily routines that are important for you to do, do it first thing in the morning. This is why I do my exercises really early. Also, while Global Wire Associates officially starts business operations at 8am ET, I like to get started on important, time-sensitive client work and administrative duties before I get deluged in phone calls and emails from clients and staff.
Schedule appointments with yourself for high-priority actions: If I can’t do something in the morning, I block off time in my calendar for that activities. Most of the time this is done for family obligations.
Set reminders in the calendar: I set reminders in my calendar for when certain activities are due, like paying bills and doing client follow-up.
It’s better to be early than late: I hate having to work on a close deadline; I get really stressed out and end up not doing my best work. Instead, I strive to get projects done ahead of schedule. No client has ever complained about a project getting done early.
Don’t answer the phone at certain times: I tell my clients to only call between 8am and 7pm. After 7pm, I turn my business phone off for the day. Unless there is a highly unlikely emergency, it can wait until the next day. If you allow yourself to be a slave to your phone, you will never get anything done.
Block out time for emails, text, and social media: It is pretty standard today that we constantly look at our mobiles or tablets for incoming communications nonstop. I find that I never get anything done when I am on Twitter, Facebook, the blogs and reading non-business related email and texts all day long. I block out time to do this in the evening instead.
Batch similar tasks together: If I have to update one website for a client, why not update all the client websites with that same procedure at the same time. Again, it better to do it now when you are thinking about than doing it later.
Delegate your work: Are there home or work activities that you can delegate to an employee, spouse, friend or your kids? I know I do this often. You should do this too. With that said…
It’s okay to say “no”: Sometimes you want to impress clients, or be a great friend or significant other, or do good by the people you care about in your life. But the reality here is that there is only so much time in a day, and if you don’t have the time to do something, sometimes it is best to be honest with yourself and tell others “no.”
Schedule time for breaks and interruptions: Sure, you should take a tea time and lunch because we are human and we need a break sometimes. Also, because we are human, life happens and things can go left or right unexpectedly. Sometimes you have to stop what you are doing to deal with a sick family member or fix a client’s problem. We always have to be ready for life interrupted.
Sometimes even with the best of intentions, we still can’t get everything done when we need it done. However, having a plan for dealing with time management can make life a little easier.
